Administrative Assistant - SW ROCU

The South West Regional Organised Crime Unit (SWROCU) are recruiting for an Administrative Assistant.

You will join a busy team, providing business administrative, facilities management and operational support to the South West Regional Organised Crime Unit, the regions response to serious and organised crime.

You will part of a busy admin team supporting the South West Regional Organised Crime Unit in their fight against organised crime.

Your efforts will ensure that the unit have all the tools necessary to be effective in achieving their aims.

You will be based in Exeter for this particular role and other successful candidates will be held in a bank in order to succession plan for potential future permanent, secondment, fixed term contract and maternity vacancies.  These roles could be based in Exeter or Almondsbury - SWROCU, Northern Hub, within the vicinity of junction 16 of M5, BS32 4AB.

In this role, your Main Responsibilities will be:-

• Providing the department with an administrative service including receiving and dealing with telephone and personal enquiries, ensuring that confidential information is not disclosed. To manage stationery levels, post and have daily responsibility for the site petty cash and income in accordance with force procedures.
• Operating SAP and being responsible for raising all SWROCU purchase orders for authorisation, ensuring goods have been received and chasing deliveries/credits with the relevant company. To maintain up to date knowledge of relevant changes in the system.
• Assisting the Business Team in procuring all equipment for SW ROCU, to prepare overtime, expense forms and invoices to external organisations/police forces for authorisation.
• Being responsible for maintaining SWROCU's fleet; including arranging repair and maintenance, monitoring mileages and booking in vehicles for required services and MOTs.
• Being responsible for the arrangement and booking of resources such as accommodation, training courses and rail travel for SWROCU staff. Ensuring training record databases internal and national e.g. Mercury, reflect accurate skill sets of SWROCU staff.
• Receiving by various means, reports of faults and requests for service on building and engineering equipment. To resolve reported faults by liaising with regional force Estates Team and contractors, taking into consideration security vetting clearance requirements.

Skills and Experience required:-

• Computer literate with experience of using Microsoft packages such as PowerPoint, Word, Excel, Outlook.
• Previous administrative experience.
• Experience of updating and maintaining computerised systems.
• Experience of collating information.
• Good attention to detail.
• Experience of providing good customer service.
• Experience of procurement processes. 

Webinars will be held on Wednesday 7th April 2021 at 11am and Monday 12th April 2021 at 3pm to offer further information on the role.  To book a place please contact SWROCURecruitment@avonandsomerset.pnn.police.uk

To be eligible to apply for this role you must have a 5 year ‘checkable history’ in the UK – ideally this means that you would have been resident in the UK for the last 5 years.

Does this sound like the role for you? Click on the Apply button below to apply.

Why work for the South West Regional Organised Crime Unit?

The South West Regional Organised Crime Unit has gained a reputation as a pioneering and innovative collaboration, responsible for policing a large diverse, multi-cultural population across the region. If you are looking for a fresh challenge which offers a genuine opportunity to make a real difference to people’s lives, variety and the chance to broaden your experience, then the South West Regional Organised Crime Unit will most definitely be of interest to you.

Equality, Diversity and Inclusion

The South West Regional Organised Crime Unit is working hard to increase diversity and inclusion within the ROCU, where communities are currently under-represented including those from Black, Asian and Minority Ethnic (BAME) communities, people of all ages, abilities, faiths, religions, gender, LGBT communities and those from other disadvantaged or marginalised backgrounds who share our values and wish to make a difference to the communities we serve.  All applications will be treated on merit, based on the evidence provided in your application and suitability for the role you have applied for.

Flexible working

All requests for flexible working patterns will be considered and will be dependent on the role.

Successful candidates will be expected to join an on call rota which will be recompensed in line with existing policy.

Recruitment and Selection Policy

Internal applicants who are at risk of redundancy or in need of redeployment and pass the selection process, will be offered the role over the remaining internal and external applicants.

Police Barred and Advisory lists

Individuals placed on the Police Barred and Advisory lists will not be considered for employment by the police for a minimum of 5 years from the date of listing in the case of gross misconduct, or 3 years from the date of listing in the case of poor performance.

Vetting and safeguarding

The South West Regional Organised Crime Unit are committed to safeguarding and operate safer recruitment processes, to ensure a police service that employees are proud to work for because they feel safe, valued and part of a happy and supportive work environment. All employees and volunteers therefore will be subject to background checks including vetting and references.